Library Board of Trustees Meeting Minutes

Regular Meeting, July 13, 2026

H. Dutcher Community Room, Saratoga Springs Public Library and

34 Strawson Road, Vinalhaven, Maine 04863

Meeting minutes

I. Call to Order – 5:28pm

II. Approval of June, 2026 Meeting Minutes–Action Required – Nancy motioned to approve, Terry second. Motion approved.

III. Approval of Expenditures– Action Required (See Exhibit I)

A. Request for Reallocation:

• $6,500 from Equipment Purchases to Repairs and Maintenance
• $100 from Professional Services to Printing
• $600 from Professional Services to Program Expenses
• $3,000 from Professional Services to Postage
• $1,600 from Health Insurance to SDI Disability Employer

Jean motioned to approve, Carol second. Motion approved.

B. Prepaid Checks #74832-74838 Totaling $8,690.65

C. June Warrants/Checks #74839-74934 Totaling $229,456.40 – Terry motioned to approve, Nancy second. Motion approved.

IV. Approval of Financial Reports – Action Required –

A. Prepaids and Warrant Summary Sheet (Exhibit I)

B. Budget Report - (Exhibit II)

C. Income Report - (Exhibit III)

Terry motioned to approve, Jean second. Motion approved.

V. President’s Report – Heather discussed that she and Ike met with city about bike lane and the project timeline extending to the end of this year or next year. Also, discussed decision to cancel a SSPL program about race horses after careful consideration of the potential perceptions and implications.

VI. Public Comment – N/A

I. Correspondence and Communication – N/A

VIII. Director’s Report

A. Director’s Written Report (Exhibit IV) - In addition to his written report, Ike welcomed Rob Peck and congratulated him on his promotion to Wprking Supervisor of Operations. He also discussed the cooking oil spilling into the library parking lot from neighboring restaurants.

B. Department Reports (Exhibit VI) –

Jen (Assistant Director) – In addition to her written report, Jen discussed continuing data collection on building usage. She also discussed we are the recipient of a Digital Literacy Grant administered through the Southern Adirondack Library System (SALS).

Don (IT Department)- In addition to his written report, Don discussed that his department is still working on the website and accessibility services. He also discussed our new copiers are in place and working well.

Catherine (Youth Services) – In addition to her written report, Catherine discussed summer reading program is underway and surpassing last year’s participation numbers.

Jamie (Adult Services) – In addition to her written report, Jamie discussed Emily Martin’s presentation on our Read to Recovery program at the ALA Annual Conference in Chicago.

Rob (Operations Department) – In addition to his written report, Rob discussed that his department has been doing cooling tower upgrades and outdoor maintenance.

Kelly (HR Department) - In addition to her written report, Kelly discussed correction to her report: Christine Dreidel resignation date was June 22 not July 22.

IX. Special / Committee Reports – N/A

X. Unfinished Business – N/A

XI. New Business

A. Requests to Appoint:

1. Robert Peck, Working Supervisor, Operations (F/T), effective July 6, 2026.

2. Kolby Tricell, Building Maintenance Worker, Operations (F/T), effective July 6, 2026.

3. Alex Collins, Library Clerk, Adult Services (P/T), effective July 14, 2026.

Terry motioned to appoint, Nancy second. Motion approved.

B. Proposed Library Program Policy – will be discuss further at next meeting.

XII. Adjourned at 6:31 PM to Executive Session to Discuss a Particular Personnel Matter

Respectfully submitted: Tonya Faiola, Senior Account Clerk