Public Meeting Rooms

We offer three (3) meeting rooms, found below, for community groups and agencies to use when not in use by the library. Availability is on a first-come, first-serve basis. To reserve a room, some steps must be followed.

Same-Day, Walk-In Usage

The ground floor public meeting room spaces - the Glasby Room and Susman Room - are available on a first-come, first-serve basis if the room is not already reserved, or in-use. As with all of our meeting room usage, public spaces are open to the public, and so may need to be shared. Walk-in usage is not guaranteed, and cannot be held over the phone.

The service desk staff of The Children’s Room handle sign-in of walk-in meeting room usage.

Process for Reserving a Meeting Room

Process for Reserving a Meeting Room

  1. Read and review our guidelines
  2. If not pre-approved (or if contact info is out of date - check list below), not-for-profit community groups, organizations and agencies must complete our Meeting Room User Registration form
  3. Once pre-approved, use our room reservation system to reserve your meeting room

Questions? Need Help?

For any questions about the Meeting Rooms, the Meeting Room registration process, or help with using our Meeting Room reservation system, please contact our Meeting Room Coordinator, either via email, or by phone at 518-584-7860 x264.

Meeting Rooms

File Downloads

Pre-Approved Organizations for Room Booking:

  • 30 Whistler Court Condominium — 518-281-0043
  • Adirondack Association of USA Boxing — 518-698-0600
  • Adirondack Council — 518-873-2240
  • Adirondack Health Institute- AHI — 518-480-0111
  • Adirondack Institute — 518-798-1371
  • Adirondack Trout Unlimited — 518-598-4380
  • AgnosTechValley Meetup Group — 978-430-5790
  • AIM Services Inc. — 757-708-6898
  • Albany Veterans Administration, Suicide Prevention Program — 518-626-5329
  • ALL Book Club — 518-584-1288
  • Allergy Table — 518-429-4318
  • Alliance for Positive Health — 518-925-9377
  • Alzheimer's Association of NENY — 800-272-3900
  • American Red Cross — 518-496-0307
  • Amnesty International at Saratoga Springs High School — 518-941-6326
  • Assemblywoman Carrie Woerner — 518-584-5493
  • Auringer/Seelye (Saratoga) Chapter of the NYS Archeology Association — 518-528-2220
  • Baha'i Community of Saratoga Springs — 518-692-7694
  • Ballston Spa Moms Group — 315-807-7344
  • Berkshire Farm Center and Services for Youth - Saratoga County Prevention — 518-918-4466
  • Bethesda Episcopal Church — 518-584-5980
  • Bikeatoga — 518-290-0745
  • BrightSide Up — 518-426-7181
  • BSA Troop 4016 — 518-469-3095
  • Building Performance Institute — 877-274-1274 x292
  • Bunbury Players Theatre Troupe — 518-791-5484
  • C.R.E.A.T.E. Community Studios — 518-290-0537
  • Caffe Lena — 518-583-0022
  • Capital District Regional Partnership Center — 518-427-9840 x202
  • CAPTAIN Community Human Services — 518-371-1185
  • Care Design NY — 518-560-1486
  • City of Saratoga Springs - Finance Department — 518-587-3550
  • City of Saratoga Springs Mayor's Office — 518-587-3550 X2520
  • City of Saratoga Springs Participatory Budgeting Committee — 518-587-3550 x2526
  • City Square Homeowners Association — 518-928-9891
  • Clean Air Action Network — 518-692-8242
  • Craft and Critique — 518-791-0544
  • Cubscout Pack 4016 — 518-288-8692
  • Dake Foundation for Children — 518-226-0252
  • Death Cafe Saratoga — 312-402-5363
  • DKG Beta Omega — 518-817-7380
  • East Ridge Homeowners Association (ERHOA) — 570-561-6698
  • Eleversity — 585-340-2051
  • EMPIRE Community Services — 518-879-4894
  • Empower-Meet — 518-339-7492
  • Excelsior Park Townhomes HOA — 518-221-1000
  • First Night - Saratoga — 518-879-2835
  • Friends of Libraries Section/New York Library Association — 315-986-3949
  • Friends of Michelle Ostrelich — 518-573-6122
  • Friends of the Saratoga Springs Public Library — 518-584-7860 x333
  • Gateway House of Peace — 518-573-1254
  • Girl Scout Service Unit 311 — 510-522-3631
  • Girl Scout Troop 3252 — 518-812-6547
  • Girl Scout Troop 3392 — 518-817-3987
  • Girl Scout Troop 3884 — 518-860-5698
  • Girl Scouts of Northeastern New York — 518-489-8110
  • Glens Falls - Saratoga Chapter of the Adirondack Mountain Club — 518-350-4117
  • Grant Cottage National Historic Landmark — 518-584-4353
  • Greater Adirondack Home Aides — 518-926-7070
  • Greenfield Creative — 518-567-6537
  • Healthcare for Homeless Veterans — 518-469-3377
  • Help for Parkinson's — 518-810-8483
  • Home Made Theater — 518-587-4427
  • Homeland Security Background Investigations, ADC LTD NM — 800-750-3181
  • Homeschool Study Group — 518-885-1526
  • Honor and Remember - New York Chapter — 518-879-3392
  • Interact Club for the Rotary Club of Saratoga Springs — 518-366-1916
  • Jane Austen Society of the Capital Region — 518-321-1887 or 518-695-3418
  • Kelly's Angels — 518-832-3034
  • Knit Wits — 518-587-6185
  • LAMPHHS (Librarians, Archivists, and Museum Professionals in the History of the Health Sciences) — 315-464-7202
  • League of Women Voters of Saratoga County — 518-788-0928
  • League of Women Voters of Saratoga Springs, Book Group — 518-788-0928
  • Leukemia and Lymphoma / Student Visionaries of the Year Team — 860-759-0370
  • LifeWorks Community Action — 518-339-4609
  • Living Resources Corporation — 518-218-0000
  • Maple Ave Parent Network — 518-587-4551
  • Marquis Home Health — 518-216-0100
  • Mediation Matters — 518-584-6361
  • Melodies of Christmas — 518-258-7012
  • Men & Women: Conversations on Dating and Relationships — 518-308-8338
  • Milton Citizens for Responsible Development — 518-281-5550
  • MLK Saratoga — 518-312-1805
  • MVP Health Care — 518-388-2251
  • National Ski Patrol, Eastern NY — 518-221-3027
  • New York State Rural Letter Carriers Association — 518-522-9476
  • North Country Wild Care — 518-260-8384 or 518-281-2950
  • NYLA-Rural Libraries Round Table (RLRT) — 518-432-6952
  • NYS Capital District Chapter of MOAA (Military Officers Association of America) — 518-755-5697
  • Opera Saratoga — 518-584-6018
  • Paragon Investigations — 518-645-1585
  • Planned Parenthood of Greater NY — 518-584-0041
  • Presbyterian United Church of Christ — 518-584-6091
  • Prevent Child Abuse NY — 904-859-6514
  • Prevention Council of Saratoga County — 518-581-1230
  • Rhona’s Travel Group — 518-505-1303
  • RISE Housing and Support Service — 518-587-6193
  • River's Eddy Arts — 518-949-3202
  • Rotary Club of Saratoga Springs — 518-669-2618
  • Saratoga Ancient Order of Hibernians — 518-461-7205
  • Saratoga Bridges Community Careers — 518-587-0723
  • Saratoga Bridges, Family Support Services — 518-587-0723 x1254
  • Saratoga Caucus for Reproductive Rights — 518-588-5629
  • Saratoga Clubhouse Estates — 518-409-5213
  • Saratoga County Citizens Committee for Mental Health — 518-812-8868
  • Saratoga County Democratic Committee — 518-879-7320
  • Saratoga County Department of Health — 518-584-7460
  • Saratoga County High School Democrats — 808-793-7167
  • Saratoga DIG (DNA Interest Group) — 518-226-5416
  • Saratoga Educational Equity Network (SEEN) — 518-450-8955
  • Saratoga Independent School — 518-583-0841
  • Saratoga Mah Jongg: Crack, Dot, Bam! — 518-587-7845
  • Saratoga Miss Softball — 860-395-9202
  • Saratoga New Year's Fest (Saratoga County Foundation) — 518-584-3255
  • Saratoga Peace Week — 518-584-6091
  • Saratoga Pop Warner — 518-491-9986
  • Saratoga Rugby Club, Inc. — 518-681-6492
  • Saratoga Springs Democratic Committee — 917-282-5297
  • Saratoga Springs Educational Cooperative — 347-875-0641
  • Saratoga Springs High School — 518-587-6690
  • Saratoga Springs History Museum — 518-584-6920
  • Saratoga Springs Women's Book Club — 774-275-4173
  • Saratoga Story Time Moms — 518-368-9839
  • Saratoga Stronger — 518-222-4763
  • Saratoga Teachers Association — 518-944-4918
  • Saratoga Trackside Condominium — 518-281-0043
  • Saratoga Triathlon Club — 518-321-3155
  • Saratoga Turf Talkers, International Toastmasters — 518-920-3112
  • Saratoga Unites — 518-527-8366
  • Saratoga VG League — 347-215-0034
  • Saratoga Winter Club — 518-587-9438
  • Saratoga Wrestling Booster Club — 518-209-5495
  • Saratoga Youth Hockey Inc. — 518-817-3987
  • Saratoga-Warren-Washington Progressive Action — 518-583-4326
  • Schuylerville Community Theatre — 567-208-8106
  • Skidmore College-Scribner Seminar — 518-580-5000
  • SoBro Conservancy of Saratoga — 518-321-5681
  • Social Justice Center of Albany NY — 518-434-4037
  • Society of Creative Anachronisms - SCA — 518-871-1583
  • Sonoma Grove Homeowners Association — 518-928-9891
  • Soroptimist International of Saratoga County — 518-588-2410
  • Soul Collage — 518-441-5995
  • Stone Abbey Condominium Association — 518-361-4971
  • Story and a Show (Book Club) — 516-659-7454
  • Summer Wind Homeowner's Association — 518-598-8171
  • SUNY Adirondack College English Division — 518-584-3959
  • Supervisor Tara N. Gaston Public Forum — 518-934-1944
  • Sustainable Saratoga - Zero Waste Committee — 518-466-3859 or 518-450-7386
  • Sustainable Saratoga (General) — 518-620-6139
  • Synod of the Northeast, PC (USA) — 315-460-5282
  • Teen/Young Adult/Adult Social Group for People with Disabilities — 518-744-1864
  • The Alliance for Rights and Recovery/was NYAPRS-New York Association for Psychiatric Rehabilitation Services — 518-436-0008
  • The Circle of Parents — 516-967-0788
  • The Community Hospice — 518-581-0800
  • The Creative Place/Theatre Saratoga — 518-669-4396
  • The Springs Homeowners Association Inc — 518-584-3731
  • The Wild Center — 518-359-7800
  • Travers Manor Homeowners Association — 518-369-6347
  • U.S. Environmental Protection Agency — 732-321-4459
  • US Military Academy, West Point Field Force Program — 516-319-0859
  • USA Boxing — 518-744-0308
  • Wilton Democratic Committee — 917-623-1736
  • Wilton Wildlife Preserve & Park — 518-450-0321
  • WMHT Public Media — 518-880-3400
  • WSWHE BOCES Cosmetology — 518-746-3450
  • Youth2- Youth Helping Youth — 518-281-9130
  • Zonta Club of Saratoga County — 518-932-4813