Public Meeting Rooms

We offer three (3) meeting rooms, found below, for community groups and agencies to use when not in use by the library. Availability is on a first-come, first-serve basis. To reserve a room, some steps must be followed.

Please note: Because of an anticipated long-term construction project to replace the Library’s elevator, the H. Dutcher Community Room will be unavailable for reservations by public groups starting from July 1, 2025 through (expected) December 30, 2025. When making requests for the Susman and Glasby Rooms during this time period, please keep in mind that they will be accessible by stairs only.

Same-Day, Walk-In Usage

The ground floor public meeting room spaces - the Glasby Room and Susman Room - are available on a first-come, first-serve basis if the room is not already reserved, or in-use. As with all of our meeting room usage, public spaces are open to the public, and so may need to be shared. Walk-in usage is not guaranteed, and cannot be held over the phone.

The service desk staff of The Children’s Room handle sign-in of walk-in meeting room usage.

Process for Reserving a Meeting Room

Process for Reserving a Meeting Room

  1. Read and review our guidelines
  2. If not pre-approved (or if contact info is out of date - check list below), not-for-profit community groups, organizations and agencies must complete our Meeting Room User Registration form
  3. Once pre-approved, use our room reservation system to reserve your meeting room

Meeting Room Catering

If you are interested in some beverages or tasty snacks for your meeting (for meetings between the hours of 9am and 5pm), consider letting the Friends of the SSPL’s Coffee Shop cater your event. A minimum of a 48-hour notice is required. For more information, and to contact the Friends, please review the Coffee Shop’s webpage for additional details.

Questions? Need Help?

For any questions about the Meeting Rooms, the Meeting Room registration process, or help with using our Meeting Room reservation system, please contact our Meeting Room Coordinator, either via email, or by phone at 518-584-7860 x264.

Meeting Rooms

A wide view of nearly the full physical space of the room with the platform stage as the focus.
Harry Dutcher Community Room
Three tables with 8 chairs each equidistant within the room, with a whiteboard and projector screen in the back of the room, bulletin board to the right wall, and a kitchenette to the left.
Susman Room
An overview of the entirety of the room: Two tables with 8 chairs each, a well-lit room with whiteboard and large bulletin board, and small kitchenette.
Glasby Room

Parking Availability

As of July, 2024, to prioritize access for patrons that monetarily support our services, the library parking lot is now a library parking lot, and not a general city lot. Saratoga Springs City School District residents may apply for a free library parking permit. Parking is not permitted without the permit during library hours. For more information on this change, please see our announcement about parking changes.

On-street parking is still available throughout the city. City parking lots are now paid lots for non-residents from Memorial Day through Labor Day. Residents must also apply for a free city parking permit (different from the library parking permit) each year to be eligible to park for free.

File Downloads

Pre-Approved Organizations for Room Booking:

  • 30 Whistler Court Condominium — 518-281-0043
  • AARP New York — 518-447-6711
  • Academy for Lifelong Learning — 518-290-6968
  • Adirondack Association of USA Boxing — 518-698-0600
  • Adirondack Council — 518-873-2240
  • Adirondack Health Institute- AHI — 518-480-0111
  • Adirondack Institute — 518-798-1371
  • Adirondack Trout Unlimited — 518-598-4380
  • AIM Services — 518-350-8404
  • AimServices WOW — 518-522-9393
  • Albany Ultimate Disc Association — 518-217-5819
  • Albany Veterans Administration, Suicide Prevention Program — 518-626-5329
  • ALL Book Club — 518-584-1288
  • Allergy Table — 518-429-4318
  • Alliance For Positive Health — 518-434-4686
  • Alzheimer's Association of NENY — 800-272-3900
  • American Federation of Musicians Local 506 — 518-281-5383
  • American Red Cross — 518-496-0307
  • Amnesty International at Saratoga Springs High School — 518-941-6326
  • Assemblywoman Carrie Woerner — 518-584-5493
  • Auringer/Seelye (Saratoga) Chapter of the NYS Archeology Association — 518-528-2220
  • Baha'i Community of Saratoga Springs — 518-692-7694
  • Ballston Spa Moms Group — 315-807-7344
  • Battenkill Pony Club (USPC) — 518-368-2883
  • Berkshire Farm Center and Services for Youth - Saratoga County Prevention — 518-918-4466
  • Bikeatoga — 518-928-2855
  • BK for Commissioner of Public Works, Saratoga Springs — 518-588-9011
  • BrightSide Up — 518-426-7181
  • BSA Troop 4016 — 917-273-5443 or 404-723-6655
  • Building Performance Institute — 877-274-1274 x142
  • Bunbury Players Theatre Troupe — 518-791-5484
  • C.R.E.A.T.E. Community Studios — 518-290-0537
  • Caffe Lena — 518-583-0022
  • Capital District DSA-Democratic Socialists of America — 801-828-7173
  • Capital District Regional Partnership Center — 518-427-9840 x202
  • Capital Region Jigsaw Puzzlers — 518-396-8376
  • Capital Region Transportation Council — 518-458-2161
  • CAPTAIN Community Human Services — 518-371-1185
  • Care Design NY — 518-560-1486
  • City of Saratoga Springs - Finance Department — 518-587-3550
  • City of Saratoga Springs Mayor's Office — 518-587-3550
  • City of Saratoga Springs Participatory Budgeting Committee — 518-587-3550 x2526
  • City Square Homeowners Association — 518-378-8789
  • Clean Air Action Network — 518-692-8242
  • Community Based Services — 518-321-8091
  • Craft and Critique — 518-791-0544
  • Cubscout Pack 4016 — 518-288-8692
  • Dake Foundation for Children — 518-226-0252
  • Death Cafe Saratoga — 312-402-5363
  • Defense Counterintelligence and Security Agency - DCSA — 252-619-3409
  • Delta Kappa Gamma - Beta Omega Chapter — 518-258-8884
  • Department Of Health- Bureau Of Tobacco Control — 518-474-2228
  • Dungeons and Dragons Club — 518-928-6311
  • East Ridge Homeowners Association — 518-867-5523
  • Eastern Adirondack ReLeaf Committee — 518-402-8975
  • EMPIRE Community Services — 518-879-4894
  • Excelsior Park Townhomes HOA — 518-369-8021
  • Formosa Association of Student Cultural Ambassadors (FASCA) — 518-430-8406
  • Friends of Libraries Section/New York Library Association — 315-986-3949
  • Friends of Moreau Lake State Park — 518-793-0511
  • Friends of the Saratoga Springs Public Library — 518-584-7860 x333
  • Girl Scout Service Unit 311 — 510-522-3631
  • Girl Scout Troop 3252 — 518-812-6547
  • Girl Scout Troop 3392 — 518-817-3987
  • Girl Scout Troop 3817 — 518-779-5748
  • Girl Scout Troop 3884 — 518-860-5698
  • Girl Scouts Of Northeastern New York — 518-489-8110
  • Girls on the Run Capital Region — 518-635-0828
  • Glens Falls - Saratoga Chapter of the Adirondack Mountain Club — 518-350-4117
  • Grant Cottage National Historic Landmark — 518-584-4353
  • Greater Adirondack Home Aides — 518-926-7070
  • Greenfield Creative — 518-567-6537
  • Healing Springs Recovery Center/Prevention Council of Saratoga — 518-306-3048
  • Healthcare for Homeless Veterans — 518-469-3377
  • Healthy Alliance — 151-469-4955
  • Home Made Theater — 518-587-4427
  • Homeland Security Background Investigations, ADC LTD NM — 800-750-3181
  • Honor and Remember - New York Chapter — 518-879-3392
  • Indivisible ADK/Saratoga — 518-583-4326
  • Interact Club for the Rotary Club of Saratoga Springs — 518-366-1916
  • IPMA-USA/International Project Management Association-USA — 518-221-3104
  • Jane Austen Society of the Capital Region-JASNA — 518-321-1887
  • Kelly's Angels — 518-832-3034
  • Kittan Lodge, Twin Rivers Council Boy Scouts of America — 518-869-6436
  • Knit Lit — 518-587-3819
  • Knit Wits — 518-587-6185
  • League of Women Voters of Saratoga County — 518-788-0928
  • League of Women Voters of Saratoga Springs, Book Group — 518-788-0928
  • Legal Aid Society of Northeastern New York — 518-842-9466
  • Leukemia and Lymphoma / Student Visionaries of the Year Team — 860-759-0370
  • LifeWorks Community Action — 518-339-4609
  • Living Resources Corporation — 518-218-0000
  • Madigan for Mayor — 518-450-8281
  • Marquis Home Health — 518-216-0100
  • Mediation Matters — 518-584-6361
  • Milton Citizens for Responsible Development — 518-281-5550
  • MLK Saratoga — 518-421-7099 or 518-580-5000
  • MVP Health Care — 518-388-2251
  • National Ski Patrol, Eastern NY — 518-221-3027
  • New York State Department of Environmental Conservation — 518-402-8556
  • New York State Early Intervention — 518-423-4965
  • New York State Rural Advocates — 716-379-3099
  • New York State Rural Letter Carriers Association — 518-522-9476
  • North Country Wild Care — 518-260-8384 or 518-424-4105
  • Novel Bunch Book Club — 518-281-2053
  • Novel Society (Book Club) — 518-224-8466
  • NYS Capital District Chapter of MOAA (Military Officers Association of America) — 518-755-5697
  • NYS Division of Cemeteries — 518-476-6226
  • NYS Office of Mental Health — 845-483-3564
  • NYSDOT Office of Environment — 518-457-5672
  • Office of Personal Management- Peraton Security — 315-795-6232
  • Opera Saratoga — 518-584-6018
  • Organizing People's Action League - OPAL — 617-791-4342
  • Our Lodge Foundation — 518-852-3859
  • Paragon Investigations — 518-645-1585
  • Parental Support group for children/ teens /young adults with Autism Level 1 (aka Aspergers or High Functioning Autism) — 917-535-6240
  • Pitney Meadows Community Farm — 518-290-0008
  • Presbyterian United Church of Christ — 518-584-6091
  • Prevention Council of Saratoga County — 518-581-1230
  • RISE Housing and Support Service — 518-587-6193
  • River's Eddy Arts — 518-949-3202
  • Rotary Club of Saratoga Springs — 518-669-2618
  • Saratoga Ancient Order of Hibernians — 518-461-7205
  • Saratoga Arts — 518-879-5487
  • Saratoga Books Brunches Booze Book Club — 607-592-8931
  • Saratoga Bridges Community Careers — 518-587-0723
  • Saratoga Bridges, Family Support Services — 518-587-0723 x1254
  • Saratoga Caucus for Reproductive Rights — 518-588-5629
  • Saratoga Center for the Family — 151-587-8008
  • Saratoga Central Catholic School — 518-587-7070
  • Saratoga Children’s Literacy League — 518-339-7456
  • Saratoga Clubhouse Estates — 518-409-5213
  • Saratoga County Citizens Committee for Mental Health — 518-812-8868
  • Saratoga County Democratic Committee — 518-879-7320
  • Saratoga County Department of Health — 518-584-7460
  • Saratoga County High School Democrats — 808-793-7167
  • Saratoga County Young Democrats — 518-956-2136
  • Saratoga County Youth Rugby — 518-495-2226
  • Saratoga DIG (DNA Interest Group) — 518-226-5416
  • Saratoga Educational Equity Network (SEEN) — 518-450-8955
  • Saratoga Farmers Market Association — 518-812-8649
  • Saratoga Fillies Women’s Rugby — 518-573-9933
  • Saratoga Independent School — 518-583-0841
  • Saratoga Integrative Medicine Education Network — 518-210-1557
  • Saratoga Lake Association — 518-369-9663
  • Saratoga Mah Jongg — 518-587-7845
  • Saratoga Men's Senior Baseball League — 518-470-7894
  • Saratoga Miss Softball — 860-395-9202
  • Saratoga Music Industry Coalition — 518-879-2835
  • Saratoga Musicians Union Local 506 — 518-281-5383
  • Saratoga New Year's Fest (Saratoga County Foundation) — 518-584-3255
  • Saratoga Pathways Academy — 151-693-1439
  • Saratoga Peace Week — 518-584-6091
  • Saratoga PLAN — 518-587-5554
  • Saratoga Pop Warner — 518-491-9986
  • Saratoga Pride — 201-419-8344
  • Saratoga Pro-Social Art Collective — 518-948-1187
  • Saratoga Rugby Club, Inc. — 518-681-6492
  • Saratoga Silent Book Club — 518-226-1117
  • Saratoga Springs Democratic Committee — 415-515-8240
  • Saratoga Springs Educational Cooperative — 347-875-0641
  • Saratoga Springs High School — 518-587-6690
  • Saratoga Springs High School Counselors — 518-587-6690
  • Saratoga Springs History Museum — 518-584-6920
  • Saratoga Springs Police Department — 518-948-3798
  • Saratoga Springs Rotary Education Foundation — 518-416-3058
  • Saratoga Springs Teachers Association — 518-944-4918
  • Saratoga Springs Women's Book Club — 774-275-4173
  • Saratoga Story Time Moms — 518-368-9839
  • Saratoga Stronger — 518-222-4763
  • Saratoga Stryders — 518-316-6861
  • Saratoga Trackside Condominiums — 214-676-2402
  • Saratoga Triathlon Club — 518-321-3155
  • Saratoga Turf Talkers, International Toastmasters — 518-944-3772
  • Saratoga Unites — 518-527-8366
  • Saratoga VG League — 347-215-0034
  • Saratoga Winter Club — 518-587-9438
  • Saratoga Wrestling Booster Club — 518-209-5495
  • Saratoga Youth Hockey Inc. — 518-817-3987
  • Saratoga Youth Rugby — 518-495-2226
  • Savvy Sisters Writing Group — 518-258-6953
  • Schuylerville Community Theatre — 567-208-8106
  • Service Corps of Retired Executives - SCORE — 518-859-9218
  • Siena College — 518-396-8889
  • Skidmore College-Scribner Seminar — 518-580-5000
  • Sling Babies of the Capital Region — 860-559-0811
  • SoBro Conservancy of Saratoga — 518-321-5681
  • Social Justice Center of Albany NY — 518-434-4037
  • Society of Creative Anachronisms - SCA — 518-871-1583
  • Sonoma Grove Homeowners Association — 518-928-9891
  • Soroptimist International of Saratoga County — 518-588-2410
  • Soul Collage — 518-441-5995
  • SPAC Action Council — 631-793-5616
  • Springwood Condominiums — 518-937-1268
  • Stone Abbey Condominium Association — 518-361-4971
  • Student Study Group — 650-238-8710
  • Summer Wind Homeowner's Association — 518-598-8171
  • SUNY Adirondack College English Division — 518-584-3959
  • SUNY Albany Dept. of Geography and Planning; Biodiversity, Conservation and Policy Program — 518-470-6229
  • Supervisor Tara N. Gaston Public Forum — 518-934-1944
  • Sustainable Saratoga - Zero Waste Committee — 518-466-3859 or 518-450-7386
  • Sustainable Saratoga (General) — 518-620-6139
  • Synod of the Northeast, PC (USA) — 315-460-5282
  • TEACHMEducation Services, LLC — 518-573-6368
  • Temple Sinai - Deep thoughts group — 518-339-0968
  • The Alliance for Rights and Recovery/was NYAPRS-New York Association for Psychiatric Rehabilitation Services — 518-436-0008
  • The Circle of Parents — 516-967-0788
  • The Community Hospice — 518-581-0800
  • The Creative Place/Theatre Saratoga — 518-669-4396
  • The International Project Management Association - USA — 518-221-3104
  • The Social Club — 518-744-1864
  • The Society for Financial Awareness — 518-350-8180
  • The Springs Homeowners Association Inc — 518-584-3731
  • The Wetland Trust, Inc. — 607-323-3033
  • The Wild Center — 518-359-7800
  • Travers Manor HOA — 352-442-6495
  • Tri-County Care — 844-504-8400
  • Twin Rivers Council, Scouting America, Kittan Lodge — 518-869-6436
  • U.S. Environmental Protection Agency — 732-321-4459
  • United States Job Corps Centers — 518-767-2964
  • US Army Recruiting — 719-600-9975
  • US Military Academy, West Point Field Force Program — 516-319-0859
  • USA Boxing — 518-744-0308
  • Veterans Administration — 518-469-4896
  • Waldorf School of Saratoga Springs — 518-587-0549
  • Wilton Democratic Committee — 917-623-1736
  • Wilton Wildlife Preserve & Park — 518-450-0321
  • Wilton's Water Wellness: A Conversation on Fluoridation — 516-457-5061
  • WMHT Public Media — 518-880-3400
  • WSWHE BOCES Cosmetology — 518-746-3450
  • Youth Research Inc, Office of Children and Family Services — 518-808-4055
  • Youth2- Youth Helping Youth — 518-281-9130
  • Zonta Club of Saratoga County — 518-932-4813