Public Meeting Rooms

We offer three (3) meeting rooms, found below, for community groups and agencies to use when not in use by the library. Availability is on a first-come, first-serve basis. To reserve a room, some steps must be followed.

Same-Day, Walk-In Usage

The public meeting room spaces on the lower level - the Glasby Room and Susman Room - are available on a first-come, first-serve basis if the room is not already reserved, or in-use. As with all of our meeting room usage, public spaces are open to the public, and so may need to be shared. Walk-in usage is not guaranteed, and cannot be held over the phone.

The service desk staff of The Children’s Room handle sign-in of walk-in meeting room usage.

Process for Reserving a Meeting Room

Process for Reserving a Meeting Room

1. Read and review our guidelines
2. If not pre-approved, not-for-profit community groups, organizations and agencies must complete our Meeting Room User Registration form
3. Once pre-approved, use our room reservation system to reserve your meeting room

Please contact our Meeting Room Coordinator if your pre-approved organization information is incorrect (see list below). If possible, an organization contact is preferred to communicate changes.

Meeting Room Catering

If you are interested in some beverages or tasty snacks for your meeting (for meetings between the hours of 9am and 5pm), consider letting the Friends of the Library cater your event. A minimum of a 48-hour notice is required. For more information, and to contact the Friends, please review the Friends’ webpage for additional details.

Questions? Need Help?

For any questions about the Meeting Rooms, the Meeting Room registration process, or help with using our Meeting Room reservation system, please contact our Meeting Room Coordinator, either via email, or by phone at 518-584-7860 x264.

Meeting Rooms

Parking Availability

As of July, 2024, to prioritize access for patrons that monetarily support our services, the library parking lot is now a library parking lot, and not a general city lot. Saratoga Springs City School District residents may apply for a free library parking permit. Parking is not permitted without the permit during library hours. For more information on this change, please familiarize yourself with our Parking Lot information page and the related policy.

On-street parking is still available throughout the city. City parking lots are now paid lots for non-residents from Memorial Day through Labor Day. Residents must also apply for a free city parking permit (different from the library parking permit) each year to be eligible to park for free.