Library Board of Trustees Meeting Minutes

1. Call to Order – 5:03pm
2. Approval of May, 2026 Meeting Minutes – Action Required
   Terry approved with changes to date, Frank seconded. Motion approved.
3. Unfinished Business
   1. Fiscal Year End 2025 Audit
      Jen Menard of MMB & Co. reviewed the financial report for the June 30, 2025 audit.
4. Approval of Expenditures – Action Required (See Exhibit I)
   1. Request for Reallocation
      Frank motioned to approve; Terry seconded. Motion approved.
      • $25,000.00 from Retirement to Salaries
      • $20,000.00 from Professional Services to Salaries
      • $87,000.00 from Health Insurance to Salaries
      • $2,000.00 from Equipment to Software and Licenses
      • $10,000.00 from Equipment to Repair and Maintenance
      • $8,000.00 from Professional Services to Program Expenses
      • $4,000.00 from Books to Miscellaneous
   2. Prepaid Checks 74748-74750 Totaling $3,023.71
   3. June Warrants/Checks 74751-74831 / Totaling $154,219.71
      Carol motioned to approve; Jean seconded. Motion approved.
5. Approval of Financial Reports – Action Required
   1. June Prepaids and Warrant Summary Sheet (Exhibit I)
   2. Budget Report - (Exhibit II)
   3. Income Report - (Exhibit III)
      Terry motioned to approve; Frank seconded. Motion approved.
6. President’s Report
   Heather reported that the Bike Lane letter had been drafted and submitted to the city. She also expressed appreciation to Frank for his 10 years of service on the Board.
7. Public Comment – N/A
8. Correspondence and Communication – N/A
9. Director’s Report
   1. Director’s Written Report (Exhibit IV)
      In addition to his written report, Ike discussed successful completion of a construction project ahead of schedule and under budget, leading to potential scope adjustments for grant funding. He also discussed the Operations Manager’s retirement and the process of interviewing candidates for a replacement.
   2. Department Reports (Exhibit VI)
      1. Jen (Assistant Director)
         In addition to her written report, Jen discussed that the library had completed its fourth month of data collection and that results would be shared at the next meeting.
      2. Don (IT Dept)
         In addition to his written report, Don reported that his department was finalizing the forms required to develop a web-based report. Staff will begin testing the system, along with related training, in the near future.
      3. Trevor (Access and Outreach)
         In addition to his written report, Trevor discussed updates regarding parking permits.
      4. Catherine (Youth Services)
         In addition to her written report, Catherine discussed school visits to promote summer reading have begun. Librarians are visiting Dorothy Nolan, Geyser, Lake Avenue, Caroline Street, and Maple Avenue schools during May and June.
      5. Jamie (Adult Services)
         In addition to her written report, Jamie discussed strong usage of digital resources, particularly New York Times All Access, and high demand for Mahjong classes. She also reported issues with expired food being left in the refrigerator. Gina and Rebecca are monitoring the situation, and Gina is working with the F2L group to develop clearer signage regarding food storage.
      6. Kelly (HR Dept)
         In addition to her written report, Kelly discussed implementing a Recruitment Tracking Spreadsheet to better monitor applicant activity, communication, interview scheduling, and hiring outcomes.
10. Special / Committee Reports
11. New Business
    1. Resolution of Commendation for Frank Brady
       Jean motioned to approve; Carol seconded. Motion approved.
    2. Requests to Appoint:
       Frank moved to approve the appointments; Terry seconded. Motion approved.
       
       1. Madison Scirocco, Cleaner, Operations (P/T), effective May 26, 2026.
       2. Ronald Pedrick, Building Monitor, Operations (P/T), effective May 27, 2026
12. Adjourned at 5:55 PM to share refreshments in honor of retiring Trustee Frank Brady, followed by Executive Session to Discuss Two Particular Personnel Matters
    Respectfully submitted: Tonya Faiola, Senior Account Clerk
13. Executive Session
14. Regular meeting reconvened and adjourned 7:06 PM

Respectfully submitted: Terence Diggory, Board Secretary