Library Board of Trustees Meeting Minutes

1. Call to Order
2. Approval of February, 2026 Meeting Minutes - Action Required
   Frank motioned to approve; Katie Seconded. Motion approved.
3. Approval of Expenditures - Action Required (See Exhibit I)
   1. Request to Reallocate $30,000 from 60045-2 Capital Projects to 60035-1 Repairs
      Katie motioned to approve; Frank seconded. Motion approved.
   2. Prepaid Checks 74467 - 74472 Totaling $7,506.22
   3. March Warrants/Checks 74474 - 74563 Totaling $175,938.28
      Katie motioned to approve; Carol seconded. Motion approved.
4. Approval of Financial Reports - Action Required
   1. Prepaids and February Warrant Summary Sheets (Exhibit I)
   2. Budget Report (Exhibit II)
   3. Income Report (Exhibit III)
   4. Gifts
      1. $50 from Thomas Mullan in memory of Elizabeth “Bette” Mullan
      2. $30 from Vincent Corcoran
         Terry motioned to approve; Frank seconded. Motion approved.
5. President’s Report
   Heather discussed that ALA (American Library Association) is requesting support to contact elected officials about federal funding for next year’s budget.
6. Public Comment
   Teen volunteers are observing meeting.
7. Correspondence and Communications
   N/A
8. Director’s Report
   1. Director’s Written Report (Exhibit IV)
      In addition to his written report, Ike discussed many leadership members attended a Responding to Ice webinar. He also discussed Farm2Library and Seed library have officially started.
   2. Department Reports (Exhibit VI)
      1. Jen F (Assistant Director)
         In addition to her written report, Jen discussed the annual report and now have an extended date to file.
      2. Don F. (IT Dept)
         In addition to his written report, Don discussed Brendon is working on accessibility. Don also discussed testing for outside camera for weather station on rooftop.
      3. Trevor O. (Access and Outreach)
         In addition to his written report, Trevor discussed Mary Ann Rockwell passes along a letter from her former student that patrons are very grateful for English classes.
      4. Catherine B. (Youth Services)
         In addition to her written report, Catherine discussed Saratoga Reads Jr. is almost wrapping up.
      5. Jamie C. (Adult Services)
         In addition to her written report, Jamie discussed that on March 21 is the Capstone Event: In Conversation with Sy Montgomery for Saratoga Reads.
9. Special / Committee Reports
   N/A
10. Unfinished Business
    1. FYE 2025 Audit
       Ike discussed the audit is almost finished and we should have a draft by next Monday.
11. New Business
    1. Oath of Office for Tonya Faiola, Library District Clerk
       Carol motioned to approve, Frank seconded. Motion approved.
    2. Request to Appoint Jacob Argudo, Cleaner, Operations (P/T), effective March 3, 2026 - Action Required
       Katie motioned to approve, Frank seconded. Motion approved.
    3. Draft Report to State (Exhibit VII) - Action Requested
       Katie motioned to approve with changes once we get audit results, Terry seconded. Motion approved.
12. Adjourned at 5:40pm to tour new literacy lab space and conduct Executive Session on particular personnel matters.

Respectfully submitted by Tonya Faiola, Senior Account Clerk