Library Board of Trustees Meeting Minutes

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Library Board of Trustees
 Regular Meeting
Tuesday, October 13, 2026

Meeting Called to Order at 5:02 PM

PRESENT:
Eric Blackman, Kathleen Capelli, Jamie Chabot, Heather Crocker, Carol Daggs, Terence Diggory, Tonya Faiola, Jean Fei, Jen Ferriss, Don Flinton, Nancy Luther, Trevor Oakley, Issac (Ike) Pulver, Rob Peck, Nurcan Atalan-Helicke

ABSENT:
Kelly McCombs, Catherine Brenner

View the agenda

Draft Minutes

  1. Call to order- 5:02pm
  2. Approval of September Meeting Minutes –
    Terry motioned to approve; Nancy seconded. Motion approved.
    1. September 21, 2026 - Regular Meeting - SSPL.org
  3. Approval of Expenditures –
    Terry motioned to approve; Carol seconded. Motion approved.
    1. Prepaid Checks #75117 - 75119 / Totaling $3,063.94
    2. Monthly Warrants #75120-75202 / Totaling $175,515.35
  4. Approval of Financial Reports –
    Carol motioned to approve; Jean seconded. Motioned Approved.
    1. Prepaid Checks and October Warrants
    2. Budget Report
    3. Income Report
    4. Gifts
      1. Jeffrey Amster, in memory of Lucy Serling, $72.00
  5. President’s Report – Heather discussed the success of the book festival
  6. Correspondence and Communication - None
  7. Public Comment - None
  8. Director’s Report
    1. Director’s Written Report – In addition to his written report, Ike discussed successful staff day. Also, he discussed the Positive Peace Conversation program.
    2. Use Statistics - See Department Reports
    3. Department Reports –
      1. Jen (Assistant Director)- In addition to her written report, Jen discussed successful staff day.
      2. Don (IT Department) - In addition to his written report, Don discussed the update to the LEAP/Polaris program.
      3. Trevor (Access and Outreach Services) - In addition to his written report, Trevor discussed circulation statistics showing typical seasonal trends with steady growth in digital use.
      4. Jamie (Adult Services) - In addition to her written report, Jamie discussed the program Book Club is My Alibi had a serial killer’s ashes were in the Dutcher room.
      5. Rob (Operations Department)- In addition to his written report, Rob discussed his department is preparing for the winter both indoors and outdoors.
  9. Special Reports / Committee Reports – The board looked over budget committee report handout .
  10. Unfinished Business - None
  11. New Business
    1. Policy Review
      1. Fiscal Responsibility Policy and General Accounting Practices - SSPL.org
      2. Fixed Asset Capitalization - SSPL.org
      3. Investments - SSPL.org
      4. Saratoga Springs Public Library Procurement - SSPL.org
  12. Executive Session to Discuss a Particular Personnel Matter – Not needed.

Jen left at 6:07pm

  1. Adjournment – 6:09pm

Respectfully submitted by: Tonya Faiola, Senior Account Clerk

Meeting Adjourned at 6:09 pm

Meeting Documents and Reports

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