Library Board of Trustees Meeting Minutes

1. Call to Order - Terry called to order 5:01pm
2. Approval of March, 2026 Regular and Special Meeting Minutes–Action Required
3. Approval of Expenditures– Action Required (See Exhibit I)
   Katie motioned to approve; Frank seconded. Motion approved.
   
   1. Request to Reallocate $3,000 from 60040-1 Equipment to 60032-1 Software
      Katie motioned to approve; Frank seconded. Motion approved.
   2. Prepaid Checks 74564 - 74568 / Totaling $7,447.42
   3. March Warrants/Checks 74570-74653 / Totaling $157464.64
4. Approval of Financial Reports – Action Required
   Katie motioned to approve; Frank seconded. Motion approved.
   
   1. March Warrant Summary Sheets (Exhibit I)
   2. Budget Report - (Exhibit II)
   3. Income Report - (Exhibit III)
5. President’s Report - N/A
6. Public Comment - N/A
7. Correspondence and Communication - N/A
8. Director’s Report
   1. Director’s Written Report (Exhibit IV)
      1. In addition to his written report, Ike reported that the library received the construction grant from the State Education Department. He also noted that the unveiling of the memorial plaque for Judy Schmelter would take place on May 9.
   2. Department Reports (Exhibit VI)
      1. Jen (Assistant Director)– In addition to her written report, Jen discussed the completion of the NYS annual report, which is currently awaiting state review.
      2. Don (IT Department)– In addition to his written report, Don discussed ongoing work related to accessibility features for board reports.
      3. Trevor (Access and Outreach)– In addition to his written report, Trevor discussed the new library card design, which will feature artwork created by late Trustee and author Bruce Hiscock.
      4. Catherine (Youth Services)—no comment beyond written report.
      5. Jamie (Adult Services) – In addition to her written report, Jamie discussed that SaratogaREADS!, the Seed Library, and Farm2Library have all been performing very well.
      6. Kelly (Human Resources)- no comment beyond written report.
      7. Ric (Operations)– no comment beyond written report.
9. Special / Committee Reports - N/A
10. Unfinished Business
    1. FYE 2025 Audit
       Ike discussed the completion of the audit and noted that the board looks forward to a future visit from the auditors.
11. New Business - N/A
12. Executive Session to Discuss Particular Personnel Matters - N/A
13. Adjournment – Terry adjourned the meeting at 5:27pm

Respectfully submitted by Tonya Faiola, Senior Account Clerk