Library Board of Trustees Meeting Minutes

1. Call to Order
2. Approval of April, 2026 Meeting Minutes – Action Required
   Terry motioned to approve the minutes with corrections discussed, Katie seconded. Motion Approved.
3. Approval of Expenditures – Action Required (See Exhibit I)
   Jean motioned to approve the expenditures; Carol seconded. Motion Approved.
   1. Prepaid Checks #74564-74659 Totaling $6,697.42
   2. May Warrants/Checks #74660-74747 / Totaling $578,573.93
4. Approval of Financial Reports – Action Required
   Terry motioned to approve the financial reports with corrections to income report; Frank seconded. Motion Approved.
   
   1. May Warrant Summary Sheet and Prepaids – (Exhibit I)
   2. Budget Report – (Exhibit II)
   3. Income Report – (Exhibit III)
5. President’s Report
6. Public Comment
   1. Ed Lindner from Bikeatoga discussed the proposed bike lane on Henry Street. Terry moved to send a letter to the city in support of the bike lane, while also expressing the library’s concerns and desire for further discussion. Carol seconded the motion. The motion was approved.
7. Correspondence and Communication
   1. Henry Street Paving Correspondence
   2. Letter from John Whalen
8. Director’s Report
   1. Director’s Written Report – (Exhibit IV)
      1. In addition to his written report, Ike discussed the postponement of the Judy Schmelter plaque reception until August. He also noted that the library received a donation in memory of Shawn Nolan and that a plaque reception would be held on May 19.
   2. Department Reports – (Exhibit VI)
      1. Jen (Assistant Director) - In addition to her written report, she discussed her experience of being a speaker at the Public Library Association conference.
      2. Don (IT Department) - In addition to his written report, he discussed transitioning to a new web-based platform for meeting minutes and reports, which will improve accessibility compliance.
      3. Trevor (Access and Outreach Services) - In addition to his written report, he discussed the success of outreach programs conducted with Sarah and Jen.
      4. Catherine (Youth Services) - In addition to her written report, she discussed the positive feedback received regarding updated program descriptions.
      5. Jamie (Adult Services) - No comment beyond written report.
      6. Ric (Operations Department) - In addition to his written report, he discussed how busy the department has been working with contractors on seasonal contracts.
      7. Kelly (HR Department) - In addition to her written report, she discussed she is still conducting interviews for open positions and that employee open enrollment will begin at the end of May.
9. Special / Committee Reports - N/A
10. Unfinished Business
    1. FYE 2025 Audit
       Auditors will be at June 8th 2026 meeting.
11. New Business
    Katie motioned to approve the appointments; Terry seconded. Motion Approved.
    
    1. Request to Appoint
       1. Christian Fuller, Cleaner, Operations (P/T), effective April30, 2026.
       2. Kolby Tricell, Building Maintenance Worker, Operations (P/T), effective May 11, 2026.
12. Executive Session to Discuss Particular Personnel Matters
13. Adjourned at 6:59 PM to Executive Session
14. Regular meeting reconvened
15. Katie moved a 6% salary increase, effective in the next pay period, for Human Resources Manager Kelly McCombs. Heather seconded. Motion approved.
16. Regular meeting adjourned.

Ric left at 6:32pm.

Trevor left 6:54pm.

Respectfully submitted by Terence Diggory, Board Secretary