Library Board of Trustees Meeting Minutes

Library Board of Trustees
Regular and Organizational Meeting of the Board of Trustees
Monday, July 13, 2026

PRESENT:
Eric Blackman, Catherine Brenner, Catherine Brenner, Kathleen Capelli, Jamie Chabot, Heather Crocker, Carol Daggs, Terence Diggory, Tonya Faiola, Jean Fei, Jen Ferris, Don Flinton, Nancy Luther, Kelly McCombs, Trevor Oakley, Issac (Ike) Pulver, Rob Peck, Nurcan Atalan-Helicke

ABSENT:
Trevor Oakley

Meeting Called to Order at 5:06 PM

Saratoga Springs Public Library Board of Trustees

At Saratoga Springs Public Library and Vinalhaven, ME via Videoconference

Organizational Meeting, July 13, 2025

Draft meeting minuets

Call to order – 5:06PM

1. Oath of Office for Nurcan Atalan-Helicke
2. Election of Officers – Action Required
   1. President- Terry nominates heather as president, Nancy second. Motion approved.
   2. Vice President- Terry Jean nominates Carol, Jean second. Motion approved.
   3. Secretary- Heather nominates terry, Nancy second. Motion approved.
3. Committee Assignments
   1. Personnel – Terry and Nancy will be on the Personnel committee
   2. Strategic Planning – Jean, Heather and Nurcan will be on the Strategic Planning committee
   3. Branch/Expansion – Katie, Nancy and Jean will be on the Branch expansion committee
   4. Recruitment and Onboarding – Terry, carol and Nancy will be on the Recruitment committee
   5. Budget – Heather, Katie and Nurcan will be on the Budget committee
4. Annual Trustee Code of Ethics and Conflict of Interest Policy Attestation and Statement
5. Meeting and Holiday Schedule for FY 2026-27 and CY 2027 – Action Required – Carol motioned to approve, Jean second. Motion approved.
6. Schedule of Fines and Fees – Action Required – Terry approved to remove fax fee and collection fees, Carol second. Motion approved.
7. Adjourned - 5:28pm

Regular Meeting, July 13, 2026

H. Dutcher Community Room, Saratoga Springs Public Library and

34 Strawson Road, Vinalhaven, Maine 04863

Draft meeting minuets

I. Call to Order – 5:28pm

II. Approval of June, 2026 Meeting Minutes–Action Required – Nancy motioned to approve, Terry second. Motion approved.

III. Approval of Expenditures– Action Required (See Exhibit I)

1. Request for Reallocation: - Jean motioned to approve, Carol second. Motion approved.

B. Prepaid Checks #74832-74838 Totaling $8,690.65

C. March Warrants/Checks #74839-74934 Totaling $229,456.40 – Terry motioned to approve, Nancy second. Motion approved.

IV. Approval of Financial Reports – Action Required –

A. Prepaids and Warrant Summary Sheet (Exhibit I)

B. Budget Report - (Exhibit II)

C. Income Report - (Exhibit III)

Terry motioned to approve, Jean second. Motion approved.

V. President’s Report – Heather discussed that the board met with city about bike lane and the project timeline extending to the end of this year or next year. Also, discussed their decision to cancel the program after careful consideration of the potential perceptions and implications.

VI. Public Comment – N/A

1. Correspondence and Communication – N/A

VIII. Director’s Report

A. Director’s Written Report (Exhibit IV) - In addition to his written report, Ike welcomed Rob Peck and congratulated him with his promotion. He also discussed the cooking oil spilling into the library parking lot from neighboring restaurants.

B. Department Reports (Exhibit VI) –

Jen (Assistant Director) – In addition to her written report, Jen discussed continuing data collection. She also discussed we are the recipient of a Digital Literacy Grant administered through the Southern Adirondack Library System (SALS).

Don (IT Department)- In addition to his written report, Don discussed that his department is still working on the website and accessibility services. He also discussed our new copiers are in place and working well.

Catherine (Youth Services) – In addition to her written report, Catherine discussed summer reading program is underway and surpassing last year’s participation numbers.

Jamie (Adult Services) – In addition to her written report, Jamie discussed Emily Martin's presentation on our Read to Recovery program at the (ALA) Annual Conference in Chicago.

Rob (Operations Department) – In addition to his written report, Rob discussed that his department has been cooling tower upgrades and outdoor maintenance.

Kelly (HR Department) - In addition to her written report, Kelly discussed correction to her report. Christine Dreidel resignation date was June 22 not July 22.

IX. Special / Committee Reports – N/A

X. Unfinished Business – N/A

XI. New Business

1. Requests to Appoint:
   1. Robert Peck, Working Supervisor, Operations (F/T), effective July 6, 2026.
   2. Kolby Tricell, Building Maintenance Worker, Operations (F/T), effective July 6, 2026.
   3. Alex Collins, Library Clerk, Adult Services (P/T), effective July 14, 2026.

Terry motioned to appoint, Nancy second. Motion approved.

1. Proposed Library Program Policy – will be discuss further at next meeting.

XII. Adjourned at 6:31 PM to Executive Session to Discuss a Particular Personnel Matter

Respectfully submitted: Tonya Faiola, Senior Account Clerk

XIII. Executive Session

Present: Nurcan Atalan-Helicke, Kathleen Capelli, Heather Crocker, Carol Daggs, Terence Diggory, Jean Fei, Nancy Luther, Issac (Ike) Pulver, Kelly McCombs

A. Call to order 6:35 PM

B. A particular personnel matter was discussed

C. Executive Session adjourned 7:23 PM

XIV. Regular meeting reconvened and adjourned 7:24 PM

Respectfully submitted: Terence Diggory, Board Secretary

Meeting Adjourned at 7:24 pm

Respectfully submitted by:
Tonya Faiola, Senior Account Clerk