Library Board of Trustees
Regular Meeting and Executive Session of the Board of Trustees
Monday, February 9, 2026
PRESENT:
Frank Brady, Heather Crocker, Terence Diggory, Nancy Luther, Issac (Ike) Pulver, Catherine Brenner, Don Flinton, Tonya Faiola, Catherine Brenner, Jennifer Ferriss, Ric Taras, Trevor Oakley, Eric Blackman,
ABSENT:
Jean Fei, Kathleen Capelli, Kelly Mccombs, Jamie Chabot, Carol Daggs
Meeting Called to Order at 5:02 PM
I. Call to Order – Meeting called to order at 5:02pm.
II. Approval of January, 2026 Meeting Minutes–Action Required
Nancy motioned to approve; Frank seconded. Motion approved.
III. Approval of Expenditures– Action Required (See Exhibit I)
A. PrePaid Checks 74384 - 74390 / Totaling $14,678.13
B. February Warrants/Checks #74391 - 74466 / Totaling $173,173.89
Terry motioned to approve; Frank seconded. Motion approved.
IV. Approval of Financial Reports – Action Required
A. Prepaids and January Warrant Summary Sheets (Exhibit I)
B. Budget Report - (Exhibit II)
C. Income Report - (Exhibit III)
Nancy motioned to approve; Frank seconded. Motion approved.
V. President’s Report – Heather reminded everyone to complete the SALS email survey.
VI. Public Comment – Colleen from Leadership Saratoga program is observing the meeting.
VII. Correspondence and Communication – Ike discussed he’s received a number of phone calls praising second floor computer clerks for their help.
VIII. Director’s Report -
A. Director’s Written Report (Exhibit IV) – In addition to his written report, Ike discussed that the problem for the newly installed elevator has finally been pinpointed and is a widespread in installations of this elevator system. The manufacturer is working on a solution. Ike also discussed that we have signed an MOU for the Farm 2 Library program and anticipate that deliveries of free food to be distributed to library users will begin mid-March.
B. Department Reports (Exhibit VI) –
Jen (Assistant Director) – In addition to her written report, Jen discussed the Space and Usage Study was presented to staff and will begin on February 16th. Also, she is working on the Annual report and will be presented at next board meeting.
Don (IT) – In addition to his written report, Don discussed that Brendon has been working on accessibility on SSPL website and holding training for staff so that the information we post is accessible to the widest possible audience.
Trevor (Access and Outreach) – In addition to his written report, Trevor discussed the conversion of new literacy lab in the former friend’s café. He wanted to thank everyone for their support and hard work to quickly revamp and open the space.
Catherine (Youth Services) – In addition to her written report, Catherine discussed we are giving Dr. Catherine Golden her commendation on February 21st.
Ric (Operations) - In addition to his written report, Ric discussed W.J. Morris Excavations Inc. provided a superior level of service and commitment to resolve our snow pile problems.
IX. Special / Committee Reports – N/A
X. Unfinished Business – N/A
XI. New Business -
A. Draft 2026 Trustee Election and Budget Vote Calendar- Budget workshop March 16th 5:00pm
B. Archival Needs Assessment Report -
C. Request to Appoint Shana Quinn, Cleaner, Operations (P/T), effective January 27, 2026. Frank motioned to approve; Heather seconded. Motion approved.
XII. Adjourned at 5:45 PM to Executive Session to Discuss a Particular Personnel Matter
Respectfully submitted: Tonya Faiola, Senior Account Clerk
XIII. Executive Session
Present: Frank Brady, Heather Crocker, Terence Diggory, Nancy Luther, Issac (Ike) Pulver, Ric Taras
A. Call to order 5:55 PM
B. A particular personnel matter was discussed
C. Executive Session adjourned 6:46 PM.
XIV. Regular meeting reconvened
XV. Frank moved to award Building Monitor John K. Whalen a $500 bonus in recognition of exceptional performance. Nancy seconded. Motion approved.
XVI. Regular meeting adjourned 6:48 PM.
Respectfully submitted: Terence Diggory, Board Secretary
Meeting Adjourned at 6:48 pm