Library Board of Trustees
Regular Meeting of the Board of Trustees
Monday, September 15, 2025
PRESENT:
Frank Brady, Kathleen Capelli, Heather Crocker, Terence Diggory, Jean Fei, Nancy Luther, Issac (Ike) Pulver, Jen Ferris, Catherine Brenner, Don Flinton, Jamie Chabot, Trevor Oakley, Carol Daggs, Ric Taras, Tonya Faiola, Eric Blackman, Kelly McCombs, Catherine Brenner
ABSENT:
N/A
Meeting Called to Order at 5:01 PM
Regular Meeting, September 15, 2025
H. Dutcher Community Room, Saratoga Springs Public Library
Draft Meeting Minutes
Present: Frank Brady, Kathleen Capelli, Heather Crocker, Terence Diggory, Jean Fei, Nancy Luther, Issac (Ike) Pulver, Jen Ferris, Catherine Brenner, Don Flinton, Jamie Chabot, Trevor Oakley, Carol Daggs, Ric Taras, Tonya Faiola, Eric Blackman, Kelly McCombs, Catherine Brenner
Absent: N/A
I. Call to Order – Heather called to order at 5:01PM
II. Approval of July Organizational and Regular Meeting Minutes–Action Required – Terry motioned to approve; Katie seconded. Motion approved.
III. Approval of Expenditures– Action Required (See Exhibit I)
A. Request for Reallocation: $10,000 from 60045-1 Professional Services to 60032-1 Software and Licenses
B. August PrePaid Checks #73834 - 73839 Totaling $5,487.42
C. August Warrants #73840 - 73929 Totaling $ 345,690.45
D. September PrePaid Checks #73930 - 73933 Totaling $2,823.71
E. September Warrants #73934 - 74027 Totaling $156,510.21
Jean motioned to approve; Nancy seconded. Motion approved.
IV. Approval of Financial Reports – Action Required
A. August and September Prepaids and Warrant Summary Sheets (Exhibit I)
B. Budget Report - (Exhibit II)
C. Income Report - (Exhibit III)
D. Gifts
a. Unrestricted Donation of $100 from Paula Smith
b. Donation of $1,000 from Stewart’s to support Read to Recovery
Katie motioned to approve; Carol seconded. Motion approved.
V. President’s Report – Heather discussed there is no update on branch expansion at this time.
VI. Public Comment – N/A
VII. Correspondence and Communication – N/A
VIII. Director’s Report -
- Director’s Written Report (Exhibit IV) - In addition to his written report, Ike discussed the most recent schedule provided by the contractors for the elevator project has the anticipated completion date moved up several weeks from the original date to the end of October. The H. Dunham Hunt Award is presented annually by the Friends of Saratoga Springs Public Library and this year’s honoree is Katie Capelli. Also, a fundraiser for the Friends of the Saratoga Springs Public Library, the Diamond Jubilee celebration, will take place at the library after hours from 7pm-10pm on Friday, October 24, 2025.
- Department Reports (Exhibit VI) –
- Jen F (Assistant Director) – In addition to her written report, Jen discussed Staff Development Day is on Friday September 26 from 9:00 am -4:30 pm.
- Don (IT Dept) – In addition to his written report, Don discussed the 3d Printing station is repaired and working.
- Trevor (Access and Outreach) – In addition to his written report, Trevor wanted to extend a huge “THANK YOU” to our staff, especially the shelvers, who have been tirelessly moving materials between floors while the elevator is under construction. Also, Trevor discussed honoring Jeff Walton the leader of SSPL’s “Song Swap” for 12 years of celebrating the Love of Making Music.
- Catherine (Youth Services) - In addition to her written report, Catherine discussed the summer reading program was very successful this year. While registrations were slightly lower than 2024, the participation of those registered was higher.
- Jamie (Adult Services) – In addition to her written report, Jamie discussed that August will be the last month the felt kits will be offered. Thank you to Miriam and Jasmine for their dedication to shepherding this very popular program.
- Ric (Operations Dept) – In addition to his written report, Ric discussed the Operations Department has helped greatly to facilitate our elevator replacement and he wants to acknowledge our Operations Maintenance Team: Dan, Rob, Ray, Dale & Rafael for their outstanding efforts during this time.
- Kelly (Human Resources) - In addition to her written report, Kelly discussed it has been about two months since we rolled out the updated performance review process using SurveyMonkey. Overall, the transition has gone very smoothly.
IX. Special / Committee Reports – N/A
X. Unfinished Business -
- Draft Policy on Social Media Content and Comments – Action Required – Nancy motioned to approve the policy with changing the name to Public Social Media Policy, Jean seconded. Motioned approved.
XI. New Business –
- Request to appoint Justin Palmer, Cleaner, Operations (P/T), effective September 12, 2025. – Action Required – Terry motioned to approve; Carol seconded. Motion approved.
- Resolution of Commendation for Jeff Walton (see AOS report) – Action Requested – Carol motioned to approve; Frank seconded. Motion approved.
XIII. Adjournment –Heather adjourned the meeting at 6:04 pm
Respectfully submitted: Tonya Faiola, Senior Account Clerk
Meeting Adjourned at 6:04 pm
Respectfully submitted by:
Respectfully submitted: Tonya Faiola, Senior Account Clerk