49 Henry Street, Saratoga Springs, NY, 12866-3271
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Library Board of Trustees
Organizational, Regular and Executive Meeting of the Board of Trustees
Monday, July 14, 2025
PRESENT:
Frank Brady, Kathleen Capelli (Via Zoom), Heather Crocker, Terence Diggory, Jean Fei, Nancy Luther, Issac (Ike) Pulver, Jen Ferris, Catherine Brenner, Don Flinton, Jamie Chabot, Trevor Oakley, Carol Daggs, Ric Taras, Tonya Faiola, Eric Blackman
ABSENT:
Kelly McCombs, Catherine Brenner
Meeting Called to Order at 5:05 PM
Saratoga Springs Public Library Board of Trustees
At Saratoga Springs Public Library and Vinalhaven, ME via Videoconference
Organizational Meeting, July 14, 2025
Draft Meeting Minutes
Present: Frank Brady, Kathleen Capelli (Via Zoom), Heather Crocker, Terence Diggory, Jean Fei, Nancy Luther, Issac (Ike) Pulver, Jen Ferris, Catherine Brenner, Don Flinton, Jamie Chabot, Trevor Oakley, Carol Daggs, Ric Taras, Tonya Faiola, Eric Blackman
Absent: Kelly McCombs, Catherine Brenner
Call to Order – 5:05pm
I. Election of Officers – Action Required
A. President – Terry nominated Heather Crocker for the position of president, Frank seconded. Motion approved.
B. Vice President - Terry nominated Carol Daggs for the position of vice president, Jean seconded. Motion approved.
C. Secretary - Frank nominated Terry Diggory for the position of secretary, Heather seconded. Motion approved.
II. Committee Assignments
A. Personnel – Frank and Terry
B. Strategic Planning – Jean and Heather
C. Branch/Expansion – Katie, Nancy and Jean
III. Annual Trustee Code of Ethics and Conflict of Interest Policy Attestation and
Statement – Katie advised to complete and submit.
IV. Meeting and Holiday Schedule for FY 2025-26 and CY 2026 – Action Required – Katie motioned to approve the Meeting and Holiday schedule with the correction to add stars next to the Belmont closure day to indicate it was not a paid holiday, Terry seconded.
Adjournment at 5:22pm
Regular Meeting, July 14, 2025
H. Dutcher Community Room, Saratoga Springs Public Library and
34 Strawson Road, Vinalhaven, Maine 04863
Draft Meeting Minutes
Present: Frank Brady, Kathleen Capelli (Via Zoom), Heather Crocker, Terence Diggory, Jean Fei, Nancy Luther, Issac (Ike) Pulver, Jen Ferris, Don Flinton, Jamie Chabot, Trevor Oakley, Carol Daggs, Ric Taras, Tonya Faiola, Eric Blackman
Absent: Kelly McCombs, Catherine Brenner
I. Call to Order – 5:22pm
II. Approval of June Meeting Minutes–Action Required - Terry motioned to approve, Heather seconded. Motion approved.
III. Approval of Expenditures– Action Required (See Exhibit I)
- Requests to reallocate
1. $10,000 from (60015-1) Books and Rental Books to (60018-1) Electronic Resources
2. $4,000 from (600040-1) Equipment Purchases to (60035-1) Repairs and Maintenance
3. $6,500 from (60040-1) Equipment Purchases to (60100-1) Library Supplies
4. $6,000 from (60045-1) Professional Services to (60081-1) Electric
5. $400 from (60045-1) Professional Services to (60090-1) Water and Sewer Tax
- June Prepaid Checks #73534- 73537 / Totaling $3,427.02
- July Warrants/Checks # 73717 - 73829 Totaling $248,567.74
- Supplemental Warrants/checks # 73830 - 73832 Totaling $ 14,687.78
Jean motioned to approve expenditures, Nancy seconded. Motion approved.
IV. Approval of Financial Reports – Action Required
A. June Prepaids, July Warrant Summary Sheet and Supplemental Warrant Sheet (Exhibit I)
B. Budget Report - (Exhibit II)
C. Income Report - (Exhibit III)
Terry motioned to approve financial reports, heather seconded. Motion approved.
V. President’s Report - Katie wanted to thank you every one for being so supportive and incredible in the work that you do as I have been the president of the board for the past three years. It's been an honor to work with all of you and congratulations to Carol, Heather and Terry who will continue the incredible work that we do as trustees.
VI. Public Comment – N/A
VII. Correspondence and Communication – Julia Moresy shared that her father Bruce Hiscock's collection of writings and art were shared and accepted as a part of the Kurland collection of children's literature at the University of Minnesota.
VIII. Director’s Report
A. Director’s Written Report (Exhibit IV) - In addition to his written report, Ike discussed that because of the forced the closure of Northshire Bookstore’s Saratoga location for an indeterminate amount of time. We have agreed to co-host several of their upcoming July author visits.
B. Department Reports (Exhibit VI) -
Don (IT Dept.) - In addition to his written report, Don discussed his department has spent t considerable time preparing a new set of public computers for use on the first floor.
Jamie (Adult Services Dept.) – In addition to her written report, Jamie discussed Read to Recovery has an accessible mini collection of R2R materials has been placed in Henry St. Vestibule during the elevator construction.
Ric (Operations Dept.) – Ric wanted to thank you his department and the IT department for all their hard work during the brownout conditions and power outages that did damage to components of the HVAC system.
IX. Special / Committee Reports – N/A
X. Unfinished Business
A. Strategic Plan 2025-2029 – Action required – Terry motioned to approved, Carol seconded. Motion approved.
B. Security Camera MOU with SSPD - to be reviewed by the trustees.
C. Assigned Capital Projects Fund – Frank motioned to approve, Jean second. Motion approved.
XI. New Business
- Request to Appoint Jason Carey, Cleaner, Operations (P/T), effective July 7, 2025. – Action Required – Katie motioned to appoint, Frank seconded. Motion approved.
- Draft Policy on Social Media Content and Comments – Action Required – Frank will revise this policy and bring back for the next meeting.
XII. Adjourned at 6:03 PM to Executive Session to Discuss a Particular Legal Matter and a Particular Personnel Matter
Respectfully submitted: Tonya Faiola, Senior Account Clerk
Saratoga Springs Public Library Board of Trustees
At Saratoga Springs Public Library and Vinalhaven, ME via Videoconference
Executive Meeting, July 14, 2025
Draft Meeting Minutes
XIII. Executive Session
Present: Kathleen Capelli (on Zoom), Frank Brady, Heather Crocker, Carol Daggs, Terence Diggory, Jean Fei, Nancy Luther, Issac (Ike) Pulver, Jenn Ferris, Don Flinton, Jamie Chabot, Trevor Oakley, Ric Taras
- Call to order 6:04 PM
- Particular legal matter was discussed.
- Jenn Ferris, Don Flinton, Jamie Chabot, Trevor Oakley, and Ric Taras left the meeting
- A particular personnel matter was discussed.
Executive Session adjourned 6:29 PM.
XIV. Regular meeting reconvened
XV. Katie moved to approve a $1000 bonus payment to Dan Salmon in recognition of the extra support he provided to the Operations Department during the recent medical leave of Ric Taras. Carol seconded. Motion approved.
XVI. Regular meeting adjourned 6:31 PM.
Respectfully submitted: Terence Diggory, Board Secretary
Meeting Adjourned at 6:31 pm