Library Board of Trustees Meeting Minutes

Library Board of Trustees
Regular Meeting of the Board of Trustees and Executive Session
Monday, April 21, 2025

PRESENT:
Kathleen Capelli, Frank Brady, Heather Crocker, Carol Daggs, Terence Diggory, Jean Fei, Nancy Luther (on Zoom), Issac (Ike) Pulver, Tonya Faiola, Kelly Mccombs, Catherine Brenner, Trevor Oakley, Don Flinton, Jaime Chabot

ABSENT:
Jennifer Ferriss, Eric Blackman

Meeting Called to Order at 5:03 PM

1. Call to Order – Katie called meeting to order at 5:03PM

II. Approval of Minutes – Action Required

1. March 10, 2025 Regular Meeting
2. April 3, 2025 Special Meeting

Terry motioned to approve minutes, Heather seconded. Motion approved.

III. Approval of Expenditures– Action Required (See Exhibit I)

1. Requests for Reallocation – From Salaries to Retirement $21,200, From Salaries to Conferences and Training $10,000, From Capital to Heat & Gas $5,000, From Capital to Repair and Maintenance $5,000, and From Capital to Electric $10,000, totaling $51,200. Carol motioned to approve, Heather seconded. Motion approved.
2. Prepaid Checks 73312-73319 Totaling $6,647.65
3. April Warrants/Checks 73320-73415 Totaling $667.178.63

Terry motioned to approve checks, Jean seconded. Motion approved.

IV. Approval of Financial Reports – Action Required

1. Prepaid Checks Report and March Warrant Summary Sheet (Exhibit I)
2. Budget Report - (Exhibit II)
3. Income Report - (Exhibit III)

Jean motioned to approve financial reports, Carol seconded. Motion approved

V. President’s Report – Katie pleased to share news that our “Read to Recovery” program has been chosen as a Program of the Year by the SALS Library Services Committee. Katie also discussed she is closely watching the potential funding changed libraries might be facing with IMLS cuts.

VI. Public Comment – N/A

VII. Correspondence and Communication – N/A

VIII. Director’s Report

1. Director’s Written Report (Exhibit IV) – In addition to his written report, Ike discussed that a permit would be required for the upcoming elevator project, and he delivered the completed permit application on the morning of Tuesday, April 15. He also discussed that the “Read-In to Support Libraries” was a success. We receive 97 written testimonials about the importance of libraries and they will be shared with our legislators

1. Department Reports (Exhibit V) –

Catherine (Youth Services) – In addition to her written report, She discussed her department received a $1,200 donation from Stewarts Match Grant.

IX. Special / Committee Reports

1. Strategic Planning Committee – will be meeting again in May.

X. Unfinished Business – Katie discussed the land sale with Wild Horse should be closing this month.

XI. New Business

1. Request for Appointment:
   1. Rafael Serrano, Building Maintenance Worker, Operations (P/T), effective March 24, 2025.
   2. Cathy Plowman, Computer Clerk, Adult Services (P/T), effective April 7, 2025.

Katie motioned to appoint, Heather seconded. Motion approved.

1. SALS Annual Meeting (Exhibit VI) – Katie discussed this is May 19, 2025 for the trustees.
2. SALS Program of the Year (Exhibit VII)
3. IMLS Implications for New York Libraries, Prepared by Sara Dallas (Exhibit VIII)
4. Belmont on Broadway Concert – Katie motioned to close the library early at 5pm on June 4th, 2025, Carol seconded. Motion approved.

XII. Adjourned at 5:34 PM to Executive Session to Discuss a Particular Personnel Matter

Respectfully submitted: Tonya Faiola, Senior Account Clerk

XIII. Executive Session

A. Present: Kathleen Capelli, Frank Brady, Heather Crocker, Carol Daggs, Terence Diggory, Jean Fei, Nancy Luther (on Zoom)

B. Call to order 5:36PM

C. A particular personnel matter was discussed.

D. Executive Session Adjourned 5:58 PM

XIV. Regular meeting reconvened and adjourned 5:59 PM

Respectfully submitted: Terence Diggory, Board Secretary

Meeting Adjourned at 5:58 pm