Library Board of Trustees Meeting Agenda

Library Board of Trustees
Organizational, Regular and Executive Meeting of the Board of Trustees
Monday, July 14, 2025

Saratoga Springs Public Library Board of Trustees

At Saratoga Springs Public Library and Vinalhaven, ME via Videoconference

Organizational Meeting, July 14, 2025

Agenda

1. Election of Officers – Action Required

1. President
2. Vice President
3. Secretary

1. Committee Assignments

1. Personnel
2. Strategic Planning
3. Branch/Expansion

1. Annual Trustee Code of Ethics and Conflict of Interest Policy Attestation and Statement

1. Meeting and Holiday Schedule for FY 2025-26 and CY 2026 – Action Required

Regular Meeting, July 14, 2025

H. Dutcher Community Room, Saratoga Springs Public Library and

34 Strawson Road, Vinalhaven, Maine 04863

Agenda

I. Call to Order

II. Approval of June Meeting Minutes–Action Required

III. Approval of Expenditures– Action Required (See Exhibit I)

1. Requests to reallocate
   1. $10,000 from 60015-1 Books to 60018-1 Electronic Resources
   2. $4,000 from 600040-1 Equipment to 60035-1 Repairs and Maintenance
   3. $6,500 from 60040-1 Equipment to 60100-1 Library Supplies
   4. $6,000 from 60045-1 Professional Services to 60081-1 Electric
   5. $400 from 60045-1 Professional Services to 60090-1 Water and Sewer Tax
2. June Prepaid Checks #73534- 73537 / Totaling $3,427.02
3. July Warrants/Checks # 73717 - 73829 Totaling $248,567.74
4. Supplemental Warrants/checks # 73830 - 73832 Totaling $ 14,687.78

IV. Approval of Financial Reports – Action Required

A. June Prepaids, July Warrant Summary Sheet and Supplemental Warrant Sheet (Exhibit I)

B. Budget Report - (Exhibit II)

C. Income Report - (Exhibit III)

V. President’s Report

VI. Public Comment

VII. Correspondence and Communication

VIII. Director’s Report

A. Director’s Written Report (Exhibit IV)

B. Department Reports (Exhibit VI)

IX. Special / Committee Reports

X. Unfinished Business

A. Strategic Plan 2025-2029 – Action Required

B. Security Camera MOU with SSPD

C. Assigned Capital Projects Fund

XI. New Business

1. Request to Appoint Jason Carey, Cleaner, Operations (P/T), effective July 7, 2025. – Action Required
2. Draft Policy on Social Media Content and Comments – Action Required

XII: Executive Session to Discuss a Particular Personnel Matter and a Particular Legal Matter

XIII. Adjournment