Library Board of Trustees Meeting Minutes

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49 Henry Street, Saratoga Springs, NY 12866-3271
(518) 584-7860 • Fax: (518) 584-7866 •

Library Board of Trustees
Board Meeting
Monday, March 9, 2020

Frank Brady, Steve Sheinkin, Kathleen Capelli, Janet Lindner, A. Issac (Ike) Pulver, Tara Chhabra, Jennifer Ferris, Jennifer Ogrodowski, Ric Taras, Eric Blackman, Don Flinton, Carmen Vasquez

Minita Sanghvi, Dan Hubbs

Meeting Called to Order at 5:05 PM

Approval of February Minutes:
Frank Brady motioned to approve the February Board Minutes, all in favor. Motion carried.

Approval of Financial Reports:
Frank Brady, seconded by Janet Linder made motioned to accept the Pre-paid checks for February, check #'s 67719-67724 totaling: $5,697.30. All in favor, motion carried. Frank Brady seconded by Janet Lindner motioned to approve March Warrants/check #'s 67725 – 67824 totaling: $135,783.91 all in favor. Motion carried.

President Report:
Frank Brady is looking forward to the upcoming committees and the planning for the Library's Strategic Plan. He would like all Board Members emailed and updated on all group meetings.

Public Comment:

Correspondence and Communication:
The Library received thank you notes from some of attendees who were present at the Trevor Noah presentation. Ike Pulver mentioned that the Friends of the Library received several new memberships as a result of their attending the Trevor Noah presentation, which they greatly enjoyed.

Director's Report:
Director's report, statistics and department reports were reviewed. Ike Pulver stated he is in the process of scheduling 12 focus group meetings for the Library's Strategic Plan. Each public group will be assigned a "champion" from among the public service staff, to reach out to potential participants.

Special Committee Reports:

Old Business:
The current mechanical upgrade project is on hold, while a question about the contractor installing unspecified piping is resolved. The SaratogaREADS season is wrapping up. The Budget Vote and Trustee Election is underway with two new Candidates on this year's Ballot, Terry Diggory and Heather Crocker.

New Business:
Mr. Pulver is requesting the following amendments be made to the Library's General Budget:

  1. Re-allocation of $3000. from 60065-1 Automation to 60032-1 Software and Licensing;
  2. Reallocation of $1500, from 60015-1 Books & Rentals to 60020-1 Periodicals and Microforms.
  3. Reallocation of $4500, from 60051-1 Electric to 60090-1 Water & Sewer.

Frank Brady motioned to approve the transfer of funds, seconded by Janet Lindner, all in favor. Motion carried. Ike Pulver stated that an Association Resolution for the Adirondack Trust company was necessary in order to update bank signature cards. Frank Brady motioned to approve, seconded by Kathleen Capelli, all in favor. Motion Carried. Frank Brady made a motion to approve the Public Health Emergency Response Plan, seconded by Kathleen Capelli, all in favor. Mation Carried.

Meeting Adjourned at 6:29 pm

Respectfully submitted by:
C.R. Vasquez, Sr. Account Clerk

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