Library Board of Trustees Meeting Minutes

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49 Henry Street, Saratoga Springs, NY 12866-3271
(518) 584-7860 • Fax: (518) 584-7866 •

Library Board of Trustees
Board Meeting
Monday, November 9, 2020

Frank Brady, Kathleen Capelli, Heather Crocker, Kristen Dart, Terence Diggory, Janet Lindner, Minita Sanghvi, Issac (Ike) Pulver, Eric Blackman, Tara Chhabra, Laura Clark, Jennifer Ferriss, Don Flinton, Jennifer Ogrodowski, Ric Taras

Carmen Vasquez

Meeting Called to Order at 5:03 PM

Approval of October 13, 2020 Meeting Minutes:
Minita Sanghvi, second by Kristen Dart. All in favor, motion carries.

Approval of Expenditures:
Kathleen Capelli, second by Minita Sanghvi, approved the October Pre-paid Checks # 68344 - 68354 totaling $563.08, the November Warrants / Checks # 68346 - 68416 totaling $123,740.10 and Supplemental November Warrant / Check 68417 totaling $60.87. All in favor, motion carries.

Approval of Financial Reports:

  • Income under Grants/Aid of $10,093 from New York State to support library operation, which is passed through SALS once a year.
  • Printing and photocopying are back on in October and cash is now being accepted for overdue fees.
  • Reallocation of funds for professional services will likely be needed in the future to cover auditor fees and fees for lawyers to review changing policies due to COVID-19.
  • Fines have been forgiven since March.

Kathleen Capelli, second by Frank Brady, approved the following financial reports as presented:

  • November Warrant Summary Sheet
  • Budget Report
  • Income Statement

All in favor, motion carries.

President's Report:

Public Comment:

Correspondence and Communication:

Director's Report:
The Children's Room has been reopened for browsing; all three floors are now open. Plans included some seating on the second floor, but this has been paused due to the uptick in virus cases. This will be re-evaluated after Thanksgiving. The current occupancy limit is fifty people in the library at a time but that has not been reached. The computers and the Saratoga Room are available by appointment. Compliance by patrons has been good and masks are available at the desk if needed.

Responses to the survey for strategic planning exceeded expectations. 734 people have now responded, with 74% of them completing the survey. Initial expectation was for 150 responses. Because of the comments from respondents, sustainability and senior services have been added to topics. Focus groups have been set up.
Trustees will meet virtually on Monday, November 16th, at 5:30P.M.

Circulation is rising again. It has now reached more than half of pre-COVID levels.

The auditors were able to adjust the reporting of retirement health liability to save the library about $1 million. The adjustment involved dates used for reporting eligibility.

Special / Committee Reports:

Old Business:
Reopening Status and Strategic Planning were discussed in the Director's Report.

New Business:

Meeting Adjourned at 5:38 pm

Respectfully submitted by:
Janet Lindner, Board Secretary

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